The timeline can range from a few months to about a year, depending on when you apply. First, you’ll need to submit an application and get it approved during an NRCS funding cycle (they typically review applications in spring and fall batches). Once approved and under contract, you order and install your high tunnel. After an NRCS agent inspects the finished tunnel and gives the OK, you’ll receive your reimbursement. In short: expect a waiting period for approval (perhaps 2–6 months), then you build, then you get reimbursed (usually within a few weeks after final inspection). It’s not instant, but planning ahead can align your tunnel installation with the funding schedule.

No – in general you must sign the EQIP contract first and then complete the project to get paid. NRCS funding is a reimbursement, not an up-front payment, for most applicants. This means you’ll pay for the greenhouse kit (and any installation costs) initially, and NRCS pays their share after they verify you built it according to the plan. One exception: if you qualify as a “Historically Underserved” farmer (e.g. a beginning or veteran farmer), you can opt for a partial advance payment (usually 50% of the cost-share) after the contract is signed, to help you purchase materials. But even in that case, you need the contract in place first. Bottom line: don’t expect any money until you’ve gone through the approval process and paperwork – then you can confidently order, build, and receive the reimbursement.

The NRCS cost-share will cover the high tunnel structure and essential components needed for a basic, working greenhouse. This includes the frame, covering (plastic film or polycarbonate panels), baseboards, end-wall framing, and even manual ventilation parts (like roll-up sides or louver vents). Some contracts also include simple irrigation or groundwork (like drip tape or leveling if it’s part of the plan). They will NOT cover extras that are not part of the high tunnel practice standard – for example, fans, heaters, grow lights, fancy automation, or really any electrical equipment. Think of it this way: if it’s a structural or agronomic part of a passive solar hoophouse, it’s covered; if it’s an electrical/mechanical add-on or unrelated cost, it’s on you. Also, NRCS typically doesn’t cover ongoing costs like permits, labor, or things like site prep beyond what's necessary for the tunnel. Hortitech Direct can help make sure your quotes clearly separate eligible items (the tunnel kit and required accessories) from ineligible items (like that extra heater or hydroponic gear) so you know what to expect.

You can certainly add whatever equipment you want to your greenhouse, but NRCS won’t reimburse those items. The program is focused on the passive structure for season extension. So, while you’re allowed to install fans, heaters, automated controllers, etc. at your own expense, the NRCS will only pay for the core high tunnel structure and maybe basic irrigation. In fact, if you plan to do something like hydroponics, that would make your tunnel ineligible (since they require crops in the ground). Many farmers do add small fans or portable heaters for cold snaps – that’s fine, just understand those purchases are 100% on you. NRCS’s payment won’t increase to cover them, nor are they required. Most funded high tunnels operate with manual ventilation (roll-up sides, vented end doors) and no electrical heating. Extras are optional and outside the scope of the cost-share.

It’s neither a traditional grant nor a loan – it’s a cost-share program (specifically part of the EQIP program). This means you get reimbursed a portion of your costs after you complete the project according to the contract. You do not have to pay it back as long as you fulfill your agreement (unlike a loan, there’s no debt or interest). Think of it as the government chipping in to invest in your farm, because your project has conservation benefits. If you meet all the requirements (build the tunnel, use it for the intended purpose for the required number of years), the money is essentially yours to keep. There is a catch: if you break the contract (for example, take the tunnel down too early or never build it after getting funded), then yes, you’d have to repay the cost-share. But that’s an unlikely scenario if you’re serious about using the high tunnel. So, it’s basically free funding for your farm infrastructure – you just need to follow through. (One note: cost-share payments are usually considered taxable income, so plan for taxes on the reimbursement you receive.)

Yes! You can absolutely build it yourself. In fact, many if not most NRCS-funded high tunnels are owner-built or assembled with the help of family and friends. NRCS does not require you to hire a licensed contractor – they care more that the tunnel is constructed correctly, not who builds it. If you have the DIY spirit, building it yourself can save you a lot on labor costs. The NRCS reimbursement is a fixed amount based on the structure, so any sweat equity you put in (your own labor) just means more of the cost-share goes towards covering the materials you bought. Just be sure to follow the kit instructions so that the structure meets all the specs. If you’re not comfortable doing certain parts, you can hire help for those steps – just know that hired labor is on your dime (NRCS won’t pay extra for it). Either way, self-building does not jeopardize your funding. As long as the tunnel is installed properly and passes the final inspection, you will get the same reimbursement as if a pro built it.

That’s fine too. You’re allowed to hire a greenhouse installer or a local contractor to put up the tunnel – it won’t affect the NRCS funding. Just remember, the cost-share amount is based on the practice (the tunnel itself), not your actual expenses. So if you pay a crew $3,000 to erect the structure, that $3,000 isn’t specifically reimbursed; rather, you still just get the flat rate payment for the tunnel. Many farmers choose to do the basics themselves and maybe hire a helper for tricky parts like installing the plastic film on a large structure. Others hire out the whole job for speed or convenience. NRCS doesn’t mind either way, as long as the finished product meets their standards. If you do opt for professional installation, make sure the builder follows the kit plans (using all the required bracing, etc.), because an NRCS inspector will check that the tunnel is up to spec. Hortitech Direct can also connect you with installers or provide guidance if needed. Ultimately, whether DIY or pro install, your reimbursement remains the same – so it’s your call based on your comfort level and timeline.

Not explicitly. The NRCS payment for a high tunnel is a flat rate based on size (square feet of the tunnel) and your applicant status. That rate is intended to cover a typical cost of the structure, which sometimes includes an average shipping cost in their calculation, but it’s not itemized. In practice, this means you will pay for freight out-of-pocket, and the reimbursement you get may or may not fully cover that portion. For example, if your kit plus shipping is $7,000 and NRCS pays you $6,000 for the tunnel, you’d effectively be covering $1,000 (which could be largely the shipping). We will quote the shipping for your kit up front, so you’ll know that cost. Some people choose to pick up at the freight terminal to save on delivery fees. But either way, plan for shipping as a cost you’ll need to bear. The good news: because our kits ship from Oregon, West Coast customers often see lower freight costs, and even East Coast customers find the total project cost well worth it after the cost-share. Just don’t forget – NRCS’s check won’t specifically say “for shipping,” it’s just one payment for the whole kit. Any difference between that payment and your actual expenses (including shipping and any taxes) is your responsibility.

Receiving a high tunnel kit by freight. Every high tunnel kit is packed on a large pallet and shipped via freight truck. A full kit typically arrives as a bundle of metal pipes, boxes of hardware, and rolled-up plastic, all strapped down on a wooden pallet. In the photo above, you can see a pallet being unloaded from a semi trailer – the wooden crate and shrink-wrapped bundle contain the hoops, braces, bolts, and plastic film for the greenhouse. When your kit arrives, the delivery truck will either drop it at your farm (if you have tractor/trailer access) or at a nearby freight terminal for pickup. You’ll need equipment (like a forklift or several strong helpers) to unload, since a pallet can weigh 1,500–2,000 lbs. The pallet will have the long steel tubing (frames) usually on the bottom or side, and smaller components boxed or wrapped on top. It’s a bit like a giant erector set delivered to your doorstep! We always advise inspecting the shipment – take a few photos, check the parts against the packing list, and note any damage before the driver leaves. But generally, it’s an efficient system: your future greenhouse comes in one big package. Hortitech Direct provides detailed instructions, so once you unpack that trailer load, you’re ready to start building.

The process is a mix of remote paperwork and face-to-face interaction. Early steps like expressing interest, filling out the application, and emailing documents/quotes can often be done online or via email with your NRCS agent. Many NRCS offices will accept scanned forms and have you e-sign or sign in person later. You’ll likely have phone calls to discuss your project and next steps. However, at least one in-person meeting will happen: typically a site visit to your farm (an NRCS conservationist will come out to see your garden area, discuss your plans, and later to verify the installation). In some cases, they might also invite you to the local NRCS office to sign the final contract (if it’s not done electronically) or to go over the conservation plan together. So, expect a combination: maybe 70% of the process can be handled remotely (especially if you’re comfortable with email and online forms), but the critical parts – building a relationship with your local agent and the site inspection – will be in person. The NRCS is very people-oriented, and having that local contact is actually a great resource for your farm beyond just the paperwork.

Yes. A site visit is a required part of the high tunnel application process. Early on, after you apply, an NRCS field agent (conservationist) will schedule a time to come out to your farm. During this visit, they’ll look at where you want to put the high tunnel, verify that the site conditions are suitable (flat or gently sloping land, good soil, adequate space, etc.), and discuss any resource concerns (for example, how you’ll handle runoff or if you need to add a simple drainage plan). Don’t worry – it’s not an inspection to pass/fail you, but rather a consultation. They might offer suggestions like moving the tunnel a bit for better sun or adding ground cover around it. There may also be another visit after you build the tunnel: this is the final inspection to certify that you built what was agreed. That final check is usually quick – the agent just makes sure the structure is up, of the correct size, and all parts (like roll-up sides, end walls) are in place. The site visits are friendly and helpful, and they ensure you get the best results and your funding. Tip: before your initial site visit, it helps to have your garden area somewhat organized and accessible, so they can walk through easily and visualize the tunnel there.

Absolutely. Beginning farmers are welcome and even encouraged to apply for the High Tunnel Initiative. You do not need years of farming history to qualify. The key requirements are that you have access to land for the project and a plan to grow crops (for example, you’ve started a market garden or are in the process of starting one). If you’re brand new, you will need to register your farm with the Farm Service Agency (FSA) to get a farm number – but this is just a paperwork step and can be done during the application process. Essentially, you’ll prove you control the land (ownership or a lease) and fill out some basic eligibility forms (like one ensuring you’re following conservation compliance on any land you farm, and a form about income eligibility). Don’t be intimidated – your local USDA offices (FSA and NRCS) will guide you through it. Beginning farmers actually get special consideration: under the “Historically Underserved” category, you could receive a higher cost-share rate and even qualify for advance payments as mentioned. So being new is not a problem at all. We’ve seen even urban community gardens and very small farms get funded. The program is intended to help new and small producers get infrastructure, not just big established farms. As long as you’re willing to go through the steps and you intend to actually use the tunnel for growing, you have a solid chance.

Often, yes – over time. There’s no hard rule limiting you to one high tunnel forever. Typically, NRCS will fund one tunnel per contract, and they often prioritize first-time applicants so that everyone can get at least one. But if you successfully installed one high tunnel and a year or two later you want another to expand your operation, you can apply again. Many farmers do exactly this: get one tunnel, see the benefits, then apply for a second in the next funding round. As long as funding is available and your project ranks well, you can receive multiple EQIP contracts in separate years. Each tunnel project would have its own 4-year maintenance obligation, but those can overlap (for instance, if you got one in 2023 and another in 2025, each has its timeline, but that’s okay). Some farmers eventually have 3 or 4 high tunnels, each funded through separate contracts over time. What NRCS might not do is fund two tunnels at the exact same time for you unless there’s a special justification – usually, they’ll have you do one and then the next, to ensure you can manage them. But again, long-term you can absolutely get multiple tunnels. It’s a great way to scale up gradually with help from the program. Just remember each time you’ll need to submit a new application and go through approval. Hortitech Direct can support you with quotes and paperwork for each additional tunnel as you grow.

Installing twinwall polycarbonate on a high tunnel end wall. This is a common question when choosing your greenhouse options. Twinwall polycarbonate (rigid panels) on the end walls offers greater durability and insulation – it can handle snow and wind better and lasts longer (often 10+ years) compared to standard polyethylene film (which typically lasts 4 years before needing replacement). The soft poly film (the same material used on the roof and sides) is cheaper upfront and comes with most kits by default for covering end walls or roll-up doors. From NRCS’s perspective, both options are acceptable as long as the structure is sound. The cost-share will cover either type of end wall covering since both are considered part of the high tunnel. It really comes down to your preference and budget: twinwall panels cost more (and aren’t covered extra by NRCS beyond the flat rate payment you’ll get), but they require less frequent replacement. Soft film is more affordable and easier to install initially, but you might be replacing or repairing it every few years (which is an added maintenance task). Some farmers start with film ends (to keep initial costs down) and later upgrade to polycarbonate panels on their own dime. Others prefer the peace of mind of rigid ends from day one. Hortitech Direct offers kits with both options – we can quote your tunnel with twinwall end walls or with film, whichever you prefer. Either way, ensure your end walls have proper framing (which our kits include) so you can attach the covering securely. NRCS doesn’t require twinwall; it’s an optional upgrade for you. So choose what fits your needs: maximum longevity (twinwall) vs. lower upfront cost (film). And if you’re unsure, we’re happy to discuss the pros and cons to help you decide.

NRCS doesn’t micromanage your crop choices much – their main rule is that crops must be grown in the ground (soil) inside the tunnel. This means traditional in-ground vegetable beds, cut flowers in the soil, small fruit bushes, etc., are all fine. You can’t use the funded tunnel strictly for hydroponics or purely as storage, for example, since that would violate the intent (which is about soil and plant production). Beyond that, you have a lot of freedom: you can grow vegetables, fruits, herbs, flowers – annuals or perennials – conventional or organic, it’s up to you. There’s no requirement to be organic (though they welcome organic growers too), and no specific crops you must grow. Many people use their tunnels for year-round greens, others for starting seedlings, others for tomatoes and peppers, and so on. Even non-food crops like ornamentals are allowed; the program isn’t strictly limited to edible crops (flowers can support local agriculture and conservation goals, too). The key is that you are actively using the tunnel for agricultural production and maintaining the soil health. In fact, NRCS might ask how you plan to manage the soil (they like to hear that you’ll use cover crops or compost, for instance, to keep the soil healthy when it’s not full of cash crops). But they won’t, say, forbid you from growing a certain vegetable or require you to grow a specific thing. As long as it’s a legal crop and you’re taking care of the soil, grow what makes sense for your farm and market. If you ever have questions, your NRCS agent can give guidance (they often have great local knowledge on what grows well).

You can use the NRCS office locator (linked in our Jumpstart Package section above) to find the contact information for your county’s USDA Service Center. That’s the best place to start – give them a call and say you’re interested in the High Tunnel Initiative. They will connect you with a conservation planner (NRCS agent) who will essentially walk you through the process. Hortitech Direct is also here to assist: we’ve helped many farmers navigate the paperwork by providing compliant quotes, filling out parts of the application related to the greenhouse specs, and answering general questions. Ultimately, your local NRCS agent is your partner in this – they’ll know about any state-specific details, deadlines, and can even help you fill out forms like the application or any eligibility paperwork. Don’t hesitate to reach out to them; they are literally funded to help farmers access these programs. It’s a free service. And if anything sounds confusing or you want a second explanation, you can always contact Hortitech Direct for guidance since we have experience with the program requirements. Between us and NRCS, you’ll have plenty of support. Just take that first step of reaching out – after that, the path to getting your high tunnel funded will become much clearer!